The OpenCrypt administration panel offers a variety of methods for contacting your users. One of these methods is the mass mailing system which can be used to email all your users, or selected subscription or mailing list groups depending upon your system configuration.
At the top of the 'Submit Newsletter' form you should see firstly, a 'To' field which should show how many users will receive the mailing. Secondly is the 'From' field which will show your administration panel account details. If you would like to modify these details, select the 'Change' link.
Messaging Method - This field specifies the method for sending the announcement. Currently only Email is supported
Subject - This field specifies the subject of the newsletter.
Body - Please input your message/newsletter here. You can include individual user details using the usual tags. e.g. %username%, %email%, %fname%, %lname%, %date_opened%, %date_expire%. Feel free to use HTML code in your message body.
Attachments - If you would like to attach a file to this message, please select 'Browse' and locate the file on your local system.
Message Format - If 'User Preference' is selected, the newsletter will be sent in the users preferred format which they can choose in the 'User Account Manager'. Alternatively select 'HTML' or 'Text' as applicable..
Stagger Mailing List Results - This function is used when sending large mailings. You will find when trying to email for example, 10,000 emails in one go that the OpenCrypt system will not complete correctly. All the emails are usually sent successfully but it is simply a browser time-out issue. To avoid this and to reduce demand on your web server you can choose to send X emails at once. The system will continually produce a success response page every X messages and will continue automatically until all the applicable users have been emailed. We recommend setting to '500' or '1000'.
Archive Announcement - If selected, the newsletter will be stored in the announcements database so it can be viewed online via your member's area(s).
Once done, select 'Send Newsletter' and the newsletter will be sent/published/saved. A confirmation page should follow providing the system doesn't time-out.